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QR code seating chart

A QR seating chart your guests can use, with a printed backup

At a wedding or any seated party, a QR seating sign lets guests scan, type their name and walk to their table, instead of crowding around one poster. Here's how ours works, what's private, and why we still include a printed chart.

What guests see

  1. They scan the QR sign at the entrance with their phone camera. No app is needed.
  2. A simple page opens with your names and "Find your seat".
  3. They type their full name. Capitals, accents, punctuation and a title like "Dr." don't matter: "mateo nunez" finds Mateo Núñez.
  4. They see their table and, if you leave it on, who else is sitting with them by first name and last initial. If two guests share a name, both are shown.

Try a sample guest page

The sample pages use fictional guests and suggest names to try.

Sample QR find-your-seat sign in the Botanical design, with fictional couple names
Sample QR sign, Botanical design. It comes in 8 × 10 in or A4, in all eight designs.

What's private, and what isn't

Be clear about this before you print the sign:

  • Anyone with the link can look up a guest if they type that guest's full name. That includes anyone who photographs the sign.
  • Nobody can browse the list. The page never shows all guests, or anyone whose full name you didn't type. Repeated searches from the same connection are rate-limited.
  • It's hidden from search engines and uses a long random address that isn't linked from anywhere on this site.
  • It's read-only. Changes happen only in your private dashboard, which needs your separate management link.
  • It's temporary. The page stays online until 30 days after your event date, then it and your list are deleted.

Only names and tables are stored, plus a meal choice if you include one: no emails, phone numbers or addresses. Meals never appear on the guest page.

Why you still want a printed chart

Wedding venues are often in places with weak phone signal: old buildings, basements, vineyards, the countryside. Some guests won't have a phone handy or won't want to use it. So the QR page shouldn't be the only way to find a seat. Every package includes:

  • the printed seating chart, in your choice of layout and size;
  • a backup guest list, a plain alphabetical list on Letter or A4 for the welcome table or your coordinator;
  • place cards showing each guest's table.

Tips for the sign

  • Put the QR sign beside the printed chart, at chest height, where people pause as they arrive.
  • Print it at 100% scale on matte paper or card; glossy paper can reflect light and make scanning harder.
  • Scan it yourself after printing, and again at the venue if you can.
  • If you move guests after printing, the QR page updates immediately. Only the paper items need reprinting.

Our QR page compared with other options

Standalone seat-finder apps and QR sign templates exist, some free. A QR sign template alone has no lookup behind it: it only points to a link you supply. A standalone finder alone doesn't give you a printed chart or place cards. Ours is part of a package made from one list. The chart, place cards, backup list and guest page always agree, and a correction updates all of them.

If all you need is a lookup page, a free tool may be enough. If you want everything to match and be ready to print, that's what the package is for. See the apps and planners side by side, with their prices.

Get the QR page with the full package

$39 one time ($59 over 250 guests): seating chart in two layouts, place cards, QR sign, guest page and backup list. Preview with your names for free first.

Start your free preview → See everything in the package